Attendee Rules & Conditions

The following Rules and Conditions apply to WASWUG Attendees. As a registered Attendee of WASWUG, you agree to these Rules and Conditions.

If circumstances change and you are unable to provide a substitute to participate in a virtual WASWUG event, refunds will be honored for cancellations received via email, fax, or mail by September 10, 2021. A $75 administrative processing fee will be assessed for all cancellations received prior to September 10, 2021. In lieu of cancellation, substitutions will be accepted through Monday, October 4, 2021. No refunds will be offered after September 10, 2021. Contact WSIPC with questions.

Attendees, or other individuals registering on behalf of Attendees, acknowledge that they will be held fiscally responsible for the Attendee Cancellation Policy.

WSIPC shall not be liable for delays or any failure to perform, due to events beyond its reasonable control. Such delays include, but are not limited to, acts of God; governmental actions, acts, orders, or regulation; pandemic; fire; explosion; flood, hurricanes, earthquakes, or other natural catastrophe; strikes; or labor difficulties. Any such excuse for delay shall last only as long as the event remains beyond the reasonable control of the delayed party. WSIPC has the right to postpone, reschedule, or cancel the event. WSIPC will notify the Attendee promptly upon the occurrence of any such event. Registrations may be cancelled for any one or more of such reasons by written notice from WSIPC to Attendees without liability on the part of WSIPC.

In the event that WASWUG cannot be held, or is postponed or rescheduled due to events beyond the control of WSIPC, WSIPC shall refund Attendee registration fees, but shall not be liable to the Attendee for any damages, costs, or losses incurred, such as transportation costs, accommodations costs, or financial losses.

It is WSIPC’s policy that all employees, volunteers, attendees, exhibitors, sponsors and any other participants are entitled to respectful treatment. Any form of abusive and unwanted communication; bullying; discrimination; or harassment, sexual or otherwise, is unacceptable and will not be tolerated. This policy applies to all aspects of the WSIPC Virtual Event.

While WSIPC cannot guarantee a safe virtual space, it is committed to providing a harassment- and discrimination-free experience for everyone at our events, an experience that embraces the richness of diversity where participants may exchange ideas, learn, network, and socialize in the company of colleagues in an environment of mutual respect.

The Attendee likewise acknowledges that if they engage in prohibited behavior or violates these access and use restrictions, WSIPC reserves the right to take any action WSIPC deems appropriate, including immediately revoking access privileges to the WASWUG Virtual Event, without warning or refund.

Unauthorized spamming, with the exception of personal, one-on-one communications through the WASWUG OnAIR platform, is prohibited. Sponsors with scheduled conference breakout sessions may be provided contact information of Attendees who participate in their scheduled virtual session. This information will be used for follow-up communication only, and may not be sold or transferred to any other party. Sponsors must provide an opportunity for Attendees to opt-out or unsubscribe from further communication. If WSIPC determines that a sponsor is using Attendee contact information for unauthorized use, the sponsor will be removed from future event participation. If you would like to opt-out of sharing your contact information with WASWUG sponsors, contact WSIPC.

WSIPC is committed to making all reasonable arrangements that will allow Attendees to participate in WASWUG events. If you require specific aids or services, pursuant to the Americans with Disabilities Act, contact WSIPC at least two weeks in advance of the conference so that we may assist you in making arrangements that will allow you to fully participate in the conference.

You must be individually registered for this event to be granted access to conference content and sessions. Each registered Attendee must have a unique email address that identifies them as a registered Attendee, and access is limited to that Attendee only. URLs associated with an Attendee’s registration cannot be shared with others.

The Attendee understands that some conference events may contain adult language and/or discuss mature themes. This content may not be suitable for all Attendees. The views and opinions expressed at the conference may not necessarily reflect the views of WSIPC staff, the WSIPC Board of Directors, or WSIPC Cooperative members.

WSIPC reserves the right to modify the program, which is published as an indication only.


The Attendee shall not release for publication any content, document, report, or other material of any nature produced at WASWUG without the prior written approval of WSIPC. The Attendee shall not, without WSIPC’s prior written consent, make use of any trade name, trademark, service mark, insignia, or logo of WSIPC.

Professional photographs, audio, and video will be captured during the conference. Attendees hereby grant WSIPC and its representatives, permission to photograph and/or record them while participating in the conference, and to distribute (both now and in the future) the Attendee's image and/or voice in photographs, videotapes, electronic reproductions, and audiotapes of such events and activities.

WSIPC leverages social media to post real-time WASWUG photos and videos to its social media feeds, and displays select submissions from those feeds on screens throughout the WASWUG website/app. Attendees are encouraged to capture their conference experiences in the permitted areas of the conference app and to post their own social content from WASWUG (text, photos, audio, video, streaming, etc.), provided it does not defame other Attendees or Exhibitors or infringe on copyrighted WSIPC branding and content. WSIPC will determine, in its sole discretion, which posted content will be displayed on the screens at WASWUG.

By participating in WASWUG, you acknowledge, grant permission, and agree as follows: (a) WSIPC may edit and use the footage it captures at WASWUG for marketing and promotional activities and for any other lawful purpose in the ordinary course of its business, and (b) WSIPC disclaims all liability for the capture of your image by Attendees in any multimedia format at the conference.

The protection of your data and the observance of your right of informational
self-determination about the collection, processing, and use of your personal data are important to us. WSIPC, or a third party designated by WSIPC, will collect and store all personal data for the preparation and execution of the WSIPC Virtual Event. In accordance with data protection and other applicable laws, sensitive data will be deleted after the conference, whereas personal data, payment history, and correspondence will be stored for the period prescribed by law. Your data will not be sold to third parties without your express permission.

To the extent permitted by law, the Attendee agrees to protect, indemnify, defend, and hold harmless WSIPC, and their respective employees, officers, directors, and agents, against all claims; losses, or damages to persons or property; governmental charges or fines; and costs (including reasonable attorney's fees) arising out of or connected to the actions or failure to act in accordance with the Rules and Conditions by the Attendee, its employees, officers, directors, or agents, except those claims arising out of the other party's gross negligence or willful misconduct.

If there is a determination that any part of the Rules and Conditions is ineffective or impracticable, then the validity of the remaining Rules and Conditions shall not in any way be affected or impaired.

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