Sponsor & Exhibit

InfoSponsor & ExhibitFloor PlansScheduleResources
Share This Event

Grab Your Gnomies and Join us at WASWUG!


This event is now over, but here's all the information you need to gnome and more!

The garden is abuzz, and the WSIPC gnomes are combing their beards and cleaning the strawberry house to get ready for WASWUG 2023!

WASWUG is your gnomebase for networking, sharing product information, developing relationships with WSIPC Cooperative members, and having fun like gnomeone is watching!

Gnome way! We're excited to confirm that WASWUG 2023 will be hybrid!

All in-person gnomies will join us at the Hyatt Regency (Bellevue, WA) and virtual attendees will view live-stream content on the Attendee Hub platform.

Note: All vendor partners will receive a virtual Exhibit Booth space on the Attendee Hub platform and have access to the content during and after the conference.

WASWUG has many creative ways for you and your team to come play in the garden. Check out the list of Sponsorships and Exhibitor Booth opportunities below.

If you have questions or want to gnome more, contact Jinxie Fizzlebang(Jamie Cowan), Chief Partner Gnome at jcowan@wsipc.org.

Don't stay gnome alone... There’s gnome place like WASWUG!



Sponsor & Exhibit Opportunities

Sponsorship Includes:

  • Exclusive Sponsor of WASWUG custom seed packet promotional item
    • WSIPC will design and produce custom theme seed packets including sponsor logo/contact information
    • Custom seed packets will be given away to attendees at Sponsor Exhibit Booth
    • Seed packets will be used as table décor in gnome planters on each table in the General Session/meal ballroom (centerpieces are given away at the end of the conference)
  • BREAKOUT SESSION TBD (pre-con / in-conference)
    • Attendee list of all "registered" attendees for pre-con breakout session
  • General Session visibility 
  • Sponsor logo on website and footer of marketing emails
  • In-person Exhibit Booth
    • Includes: 2 sponsor rep registrations, table, 2 chairs, power, hotel wi-fi, and conference meals
    • Additional booth representatives will be subject to approval by WSIPC and will incur a fee of $100 per representative
  • Attendee Hub Exhibit Booth (virtual platform)
    • Sponsor opportunity to upload content onto WASWUG virtual platform including video and marketing collateral (information must be uploaded by deadline provided)
  • 1x sponsor email blast to all on-site and virtual registered attendees featuring breakout session information
  • 1x tagged social media post promoting conference sponsorship
  • Sponsor General Session slide during General Session walk-in/walk-out
  • Sponsor ad in printed conference guide (sponsor provides ad content)
  • Custom sponsor conference banner with logo and exhibit booth location (WSIPC produces)
  • 1x shared sponsor/exhibitor "thank you" email sent to all registered attendees
  • Inclusion in on-site attendee game (all exhibitors are invited to participate)
  • Opportunity for prize giveaway during General Session

SOLD!

Sponsorship Includes:

  • Exclusive WASWUG Livestream Content Sponsorship
  • Sponsor logo and banner on Attendee Hub (virtual platform)
  • Sponsor ad in printed conference guide (sponsor provides ad content)
  • Custom sponsor conference banner with logo and exhibit booth location (WSIPC produces)
  • In-person Exhibit Booth
    • Includes: 2 sponsor rep registrations, table, 2 chairs, power, hotel wi-fi, and conference meals
    • Additional booth representatives will be subject to approval by WSIPC and will incur a fee of $100 per representative
  • Attendee Hub Exhibit Booth (virtual platform)
    • Sponsor opportunity to upload content onto WASWUG virtual platform including video and marketing collateral(information must be uploaded by deadline provided)
  • 1x sponsor email blast to all on-site and virtual registered attendees featuring livestream information
  • 1x tagged social media post promoting conference sponsorship
  • Sponsor General Session slide during General Session walk-in/walk-out
  • 1x shared sponsor/exhibitor "thank you" email sent to all registered attendees
  • Inclusion in on-site attendee game (all exhibitors are invited to participate)
  • Opportunity for prize giveaway during General Session

SOLD!


Sponsorship Includes:

  • Exclusive WASWUG Coffee Break/Refreshment & Virtual Coffee Sponsorship
    • Custom coffee card (including sponsor logo) sent to all WASWUG virtual attendees
    • Sponsor signage at all refreshment breaks
    • Tray of dessert treats at sponsor booth during one refreshment break
  • Co-presented IEP Online Breakout Session during conference; Session will be live streamed and recorded
  • Ad in printed conference guide (sponsor provides ad content)
  • Sponsor General Session slide during General Session walk-in/walk-out
  • In-person Exhibit Booth
    • Includes: 2 sponsor rep registrations, table, 2 chairs, power, hotel wi-fi, and conference meals
    • Additional booth representatives will be subject to approval by WSIPC and will incur a fee of $100 per representative
  • Attendee Hub Exhibit Booth (virtual platform)
    • Sponsor opportunity to upload content onto WASWUG virtual platform including video and marketing collateral (information must be uploaded by deadline provided)
  • 1x tagged social media post promoting conference sponsorship
  • Sponsor acknowledgement during General Session
  • 1x shared sponsor/exhibitor "thank you" email sent to all registered attendees
  • Inclusion in on-site attendee game (all exhibitors are invited to participate)
  • Opportunity for prize giveaway during General Session

SOLD!

Sponsorship Includes:

  • Exclusive WASWUG Keynote Sponsorship
  • 1x 15-minute pre-recorded breakout session on Attendee Hub (virtual) platform - Sponsor provides video file by deadline
  • Sponsor included in WASWUG Speakers section on conference website
  • 1x keynote/sponsor email blast to all on-site attendees 
  • Sponsor ad in printed conference guide (sponsor provides ad content)
  • Custom sponsor conference banner with logo and exhibit booth location (WSIPC produces)
  • In-person Exhibit Booth
    • Includes: 2 sponsor rep registrations, table, 2 chairs, power, hotel wi-fi, and conference meals
    • Additional booth representatives will be subject to approval by WSIPC and will incur a fee of $100 per representative
  • Attendee Hub Exhibit Booth (virtual platform)
    • Sponsor opportunity to upload content onto WASWUG virtual platform including video and marketing collateral (information must be uploaded by deadline provided)
  • 1x tagged social media post promoting conference sponsorship
  • Sponsor General Session slide during General Session walk-in/walk-out
  • 1x shared sponsor/exhibitor "thank you" email sent to all registered attendees
  • Inclusion in on-site attendee game (all exhibitors are invited to participate)
  • Opportunity for prize giveaway during General Session

SOLD!

Sponsorship Includes:

  • Exclusive WASWUG Laptop Sponsorship 
    • Sponsor provides 75 laptops & mice loaded with current MSFT Office software  
  • In-person Exhibit Booth
    • Includes: 2 sponsor rep registrations, table, 2 chairs, power, hotel wi-fi, and conference meals
    • Additional booth representatives will be subject to approval by WSIPC and will incur a fee of $100 per representative
  • Attendee Hub Exhibit Booth (virtual platform)
    • Sponsor opportunity to upload content onto WASWUG virtual platform including video and marketing collateral (information must be uploaded by deadline provided) 
  • Custom Sponsor conference banner with logo and exhibit booth location (WSIPC produces) 
  • 1x Sponsor email blast to all on-site and virtual registered attendees 
  • Sponsor ad in printed conference guide (sponsor provides ad content) 
  • 1x tagged Social Media post promoting conference sponsorship 
  • Sponsor General Session slide during GS walk-in/walk-out 
  • 1x shared Sponsor/Exhibitor "thank you" email sent to all registered attendees 
  • Inclusion in on-site "Where My Gnomies At?" game (all exhibitors are invited to participate) 
  • Opportunity for prize giveaway during General Session

SOLD!


Sponsorship Includes:

  • Exclusive Sponsor of the custom themed WASWUG printed attendee "The More You Gnome" Garden Guide 
    • Full page color ad in printed Garden Guide (sponsor provides artwork by February 7)
    • Sponsor logo on front cover of Garden Guide
  • Custom Sponsor theme pull-up banner with logo  (WSIPC produces)
  • Two (2) Vendor conference registrations (includes conference meals)
  • Opportunity for onsite networking at WSIPC Booth
  • WASWUG Attendee Hub Exhibit Booth (virtual platform)
    • Sponsor responsible for uploading content into their booth (deadline to complete Feb 23) 
  • 15-min (max) pre-recorded breakout session content included on virtual platform 
    • Sponsor must upload breakout session pre-recorded file in format required by February 9
  • Sponsor included in 1x email to conference attendees
  • Sponsor promotion slide during General Session
  • 1x shared sponsor 'thank you' email sent to all registered attendees
  • Opportunity for prize giveaway during final General Session (sponsor provides prize)
  • One post-conference email sent to WSIPC Cooperative promoting sponsor Purchasing Program contract award

SOLD!

Sponsorship Includes:

  • Exclusive WASWUG Gives Back Initiative Sponsorship
    • Sponsor provides WASWUG Gives Back online donation portal
  • Sponsor included in WASWUG Gives Back tab on website – logo & sponsor info
  • In-person Exhibit Booth
    • Includes: 2 sponsor rep registrations, table, 2 chairs, power, hotel wi-fi, and conference meals
    • Additional booth representatives will be subject to approval by WSIPC and will incur a fee of $100 per representative
  • Attendee Hub Exhibit Booth (virtual platform)
    • Sponsor opportunity to upload content onto WASWUG virtual platform including video and marketing collateral (information must be uploaded by deadline provided)
  • Sponsor included on WASWUG Gives Back on-site signage
  • Ad in printed conference guide (sponsor provides ad content)
  • 1x 15-min pre-recorded breakout session on Attendee Hub (virtual) platform (Sponsor provides video file by deadline)
  • 1x sponsor email blast to all on-site and virtual registered attendees
  • 1x tagged social media post promoting conference sponsorship
  • Sponsor General Session slide during General Session walk-in/walk-out
  • 1x shared sponsor/exhibitor "thank you" email sent to all registered attend
  • Inclusion in on-site attendee game (all exhibitors are invited to participate)
  • Opportunity for prize giveaway during General Session

SOLD!

Sponsorship Includes:

  • Sponsor of WASWUG’s Breakfast Bacon on Monday, 3/6 
    • Sponsor acknowledgement by Emcee on Main Stage
    • If sponsor wants to provide a Bacon Gift Basket (or Bacon-themed items), Emcee will do a giveaway during breakfast
  • In-person Exhibit Booth
    • Includes: 2 sponsor rep registrations, table, 2 chairs, power, hotel wi-fi, and conference meal 
    • Additional booth representatives will be subject to approval by WSIPC and will incur a fee of $100 per representative
  • Attendee Hub Exhibit Booth (virtual platform)
    • Sponsor opportunity to upload content onto WASWUG virtual platform including video and marketing collateral (information must be uploaded by deadline provided)
  • Sponsor custom conference banner with sponsor logo (WSIPC produces)
  • Shared exhibitor "visit the exhibitors" e-blast pre-conference
  • Sponsor "thank you" in-person General Session Slide
  • Inclusion in one shared "thank you" email blast to all in-person and virtual attendees
  • Inclusion in on-site attendee game (all exhibitors are invited to participate)
  • Opportunity for prize giveaway during General Session

SOLD!

Sponsorship Includes:

  • Exclusive WASWUG PPE Sponsor 
    • Exclusive PPE items included in the WASWUG Swag Bag given to each attendee at check-in
    • Sponsor logo included on bag (one-color logo) - Sponsor must provide high resolution file
      • Sponsor will provide 800 PPE items (hand sanitizer, hand wipes) to be included in bag. Sponsor can also include other promotional items in bags (800 quantity) with approval of WSIPC.
        • Actual number of donated items will be based on final conference registration numbers 
  • In-person Exhibit Booth
    • Includes: 2 sponsor rep registrations, table, 2 chairs, power, hotel wi-fi, and conference meals
    • Additional booth representatives will be subject to approval by WSIPC and will incur a fee of $100 per representative
  • Attendee Hub Exhibit Booth (virtual platform)
    • Sponsor opportunity to upload content onto WASWUG virtual platform including video and marketing collateral (information must be uploaded by deadline provided)
  • Sponsor promoted in email to conference attendees as PPE Sponsor 
  • Sponsor custom conference banner with sponsor logo (WSIPC produces)
  • Shared exhibitor "visit the exhibitors" e-blast pre-conference
  • Sponsor "thank you" in-person General Session Slide
  • Inclusion in one shared "thank you" email blast to all in-person and virtual attendees
  • Inclusion in on-site attendee game (all exhibitors are invited to participate)
  • Opportunity for prize giveaway during General Session

SOLD!

Sponsorship Includes:

  • Host a 60-min cybersecurity professional development breakout session in conference schedule 
    • Session will be live streamed and recorded 
    • Breakout session and presentation documents included in WASWUG app and virtual platform
  • Attendee Hub Exhibit Booth (virtual platform)
    • Sponsor opportunity to upload content onto WASWUG virtual platform including video and marketing collateral (information must be uploaded by deadline provided)
  • Sponsor included in one email blast to attendees, promoting breakout session
  • Sponsor ad in printed conference guide (sponsor provides ad content)
  • Inclusion in one shared "thank you" email blast to all in-person and virtual attendees
  • Opportunity for prize giveaway during General Session

SOLD!

Sponsorship Includes:

  • 90-minute on-site Pre-Conference Vendor Session on Sunday, March 5, 2023, at Hyatt Regency
    • Session will be live streamed and recorded and uploaded to virtual platform post conference
    • Demo/Training/Focus Group/Q&A/Roundtable
    • Vendor must provide session title, description, and presenter information by deadline
    • No cost for attendees to participate
    • Presentation timeslot: 10:00-11:30am
    • Contact information for registered attendees who register for pre-conference will be provided (attendees are not required to register to attend)
    • Vendor expected to promote/market their own session via their agency marketing
  • In-person Exhibit Booth
    • Includes 2 sponsor rep registrations, table, 2 chairs, power, hotel wi-fi, and conference meals
    • Additional booth representatives will be subject to approval by WSIPC and will incur a fee of $100 per representative
  • Attendee Hub Exhibit Booth (virtual platform)
    • Sponsor opportunity to upload content onto WASWUG virtual platform including video and marketing collateral (information must be uploaded by deadline provided)
  • 1x shared "Pre-Conference" Breakout Session email blast to on-site registered attendees – includes sponsor session information
  • 1x shared sponsor/exhibitor "thank you" email sent to all registered attendee
  • Inclusion in on-site attendee game (all exhibitors are invited to participate)
  • Opportunity for prize giveaway during General Session

SOLD!


  • In-person Exhibit Booth
    • Includes: 2 sponsor rep registrations, table, 2 chairs, power, hotel wi-fi, and conference meals
    • Additional booth representatives will be subject to approval by WSIPC and will incur a fee of $100 per representative
  • Attendee Hub Exhibit Booth (virtual platform)
    • Sponsor opportunity to upload content onto WASWUG virtual platform including video and marketing collateral (information must be uploaded by deadline provided) 
  • Shared exhibitor "visit the exhibitors" e-blast pre-conference
  • Shared exhibitor "thank you" in-person General Session Slide
  • Shared "Exhibitor" conference banner with exhibitor logo (WSIPC produces)
  • Inclusion in one shared "thank you" email blast to all in-person and virtual attendees
  • Inclusion in on-site attendee game (all exhibitors are invited to participate)
  • Opportunity for prize giveaway during General Session

SOLD!

Floor Plans

Floor plan - WASWUG2023-FloorPlans-v2

Exhibitor Schedule

Sunday, March 5, 2023 

  • 10:00-11:30am - Exhibitor Move-In
  • 11:30am-3:00pm - Visit the Exhibitors


Monday, March 6, 2023

  • 7:45-9:45am - Breakfast and General Session with Attendees
  • 11:00-11:30am - Attendee refreshment break with Exhibitors
  • 12:30-1:30pm - Networking lunch with Attendees 
  • 1:30-2:00pm - Attendee refreshment break with Exhibitors
  • 3:00-3:30pm - Attendee break with Exhibitors


Tuesday, March 7, 2023

  • 7:45-9:45am - Breakfast and General Session with Attendees
  • 11:00-11:30am - Attendee refreshment break with Exhibitors
  • 12:30-1:30pm - Lunch and General Session with Attendees
  • 11:30am-3:00pm - Exhibitor Move-Out 

Resources

"The time and effort the WSIPC team spent on creating the theme made this event a memorable experience which had a direct impact on attendees and exhibitors. These efforts really allowed a balance between open conversation and fun. The high attendance and engagement by attendees is a clear result of WSIPC's efforts to promote this event. Attending WASWUG was truly valuable for everyone! We're excited to be an exhibitor in the future!"

- Long Building Technologies

"The traction I received at this event was the strongest I've ever achieved at any conference. I booked 17 demos over the course of 2 days; the software and platform used was, by far, the best I've seen for virtual conferences. I had my doubts about virtual conferences -- not anymore! Thank you so much for your hard work everyone. The fun vibe, efficiency, networking, and most importantly -- our ROI -- were absolutely superb!"

~ Valerie Wilson | Sales Director, ParentSquare