Exhibitor/Sponsor Terms & Conditions

The following Terms and Conditions apply to WASWUG Exhibitors and Sponsors. As a registered Exhibitor and/or Sponsor of WASWUG, you agree to these Terms and Conditions.


Cancellations must be received, in writing, by Monday, August 31, 2020 to be refunded without penalty. Cancellations received after August 31, 2020 will be subject to a $75 cancellation fee. No refunds will be given for cancellations received on or after Monday, August 31, 2020.

If you originally registered to exhibit at an onsite WASWUG (registration dates falls between May 13 and June 16, 2020), and do not wish to participate in the virtual event, you may request a full refund. Contact the WASWUG Registrar as soon as possible, but no later than August 31, 2020. No refunds will be offered after this date.

Payments by credit card accepted only. Exhibitors with an "unpaid" status on September 11, 2020 will not be listed in the conference program.


WSIPC reserves the right to cancel any and all Exhibitor participation or to terminate the Exhibiting Company’s participation in all or part of the Conference Events for any reason at any time upon written notice to the Exhibiting Company. Upon WSIPC’s cancellation, there shall be a refund of the Fees paid by the Exhibitor’s Company under these Terms and Conditions for the Events in which the Exhibitor’s Company is unable to participate due to such cancellation. WSIPC will issue a refund upon approval of expenses, Net 30.


WSIPC shall not be liable for delays or any failure to perform, due to events beyond its reasonable control. Such delays, include but are not limited to, acts of God; governmental actions, acts, orders, or regulation; pandemic; fire; explosion; flood, hurricanes, earthquakes, or other natural catastrophe; strikes or labor difficulties. Any such excuse for delay shall last only as long as the event remains beyond the reasonable control of the delayed party. WSIPC has the right to postpone, reschedule, or cancel the event. WSIPC will notify the Exhibitor promptly upon the occurrence of any such event.

In the event that WASWUG cannot be held or is postponed due to events beyond the control of WSIPC, Exhibitor’s damages shall be limited to the costs of the reserved space paid to WSIPC. In no event shall WSIPC be liable to the Exhibitor for any damages, costs, or other losses incurred.


All photographs, visual, audio recording rights, and any video content uploaded are reserved to WSIPC, and may be used by WSIPC for future marketing and promotional use in any format, including print, electronic, or other media.

Exhibitor agrees to protect, save, and hold WSIPC harmless for any damages or charges imposed for violation of any law or ordinance, resulting in the sale of any merchandise by the Exhibitor and save, and hold harmless the Indemnitees against and from any and all losses, costs, damage, by use of the exhibition premises, or any part thereof. It is further agreed that all merchandise brought by the Exhibitor is the responsibility of the Exhibitor and that WSIPC hereby disclaims all responsibility for these articles.