FAQ's

VIRTUAL | GENERAL | IN PERSON

Virtual FAQs


What benefits can I expect with a virtual conference?

With a virtual event, you can expect all of the fun, excitement, education, and networking opportunities that you experience while on site – and even more! Look for additional information in the weeks to come, including setup/connection instructions, a complete list of breakout sessions, plus different activities to expand your WASWUG experience!

Will content be presented live or pre-recorded?

Both! During the conference, breakout sessions will be presented live. All breakout sessions will be recorded and made available to registered attendees post conference through May 31, 2022, via OnAir. Additional pre-recorded content will also be available post conference through OnAir.

When does the list of breakout sessions get posted so I can decide if I want to attend?

A complete list of breakout sessions is typically not available until six to eight weeks prior to the conference, but we do try and provide you with a sampling and/or initial list of sessions prior to that. We are busy months ahead of time determining the curriculum and seeking presenters to provide you with a variety of Student, Finance, and HR/Payroll sessions – in both SMS 2.0 and Qmlativ – for the beginner to the advanced user.

Can I watch recordings of the sessions after the conference?

Yes. Recordings of ALL General Sessions and Breakout Sessions will be made available to both virtual and in-person attendees the week after the conference, and can be accessed through May 31, 2022.

Would we be allowed to gather and watch as a distanced group or online together so we could have the ability to collaborate as a team?

Because the URL link for each session is unique only to you, you will not be able to share it with others to log in and watch a session online at the same time as you. The system doesn’t allow multiple users access via the same link at the same time. Each person is required to have their own URL.




General FAQs


When can I register for WASWUG Spring?

Registration will open on December 8, 2021 and be available through February 25, 2022 at 5pm.

Can I watch recordings of the sessions after the conference?

Yes. Recordings of ALL General Sessions and Breakout Sessions will be made available to both virtual and in-person attendees the week after the conference, and can be accessed through May 31, 2022.

In recent years, I have not always received handouts at the breakout sessions. Why is that?

If a presenter has created a handout, it will be available through our WASWUG conference app, as an attachment to the breakout session title and description. If you are a virtual attendee, it will be available in the OnAIR platform, to the right of the video screen. As a WSIPC member, you also have access to the WSIPC Guides through SkyDoc within the software. If you are not a WSIPC member, but would like to receive a WSIPC Guide that is referenced or used during a breakout session, contact us at waswug@wsipc.org and provide your contact information. We will email you an electronic version of the Guide.

Are you going to offer any kind of district bundle for teams or by session pricing?

We are unable to offer bundled or session pricing at this time, because attendees must register individually in order to have their own unique login to access and participate in the sessions, and for us to track/grant Clock Hours per individual. We also hope that by lowering the cost to one flat rate per person, we will help district budgets.

As a conference attendee, how do I switch from in-person registration to virtual registration or vice versa?
What is WASWUG?

WASWUG is a conference that provides the opportunity for school district users to learn more about the Skyward product suite and other topics important to managing and reporting data. At WASWUG, you will be able to share insights and network with fellow Skyward users. There are typically 100+ breakout sessions offered at WASWUG Spring within the Student, HR/Payroll and Finance product lines, as well as beneficial Professional Development courses. The sessions are taught by knowledgeable WSIPC, ESD and Skyward staff, trained professionals, and District software power users.

Who is WSIPC?

WSIPC produces the WASWUG conferences. WSIPC is a non-profit cooperative empowering schools with a powerful lineup of technology solutions. They are the exclusive provider of Skyward K-12 products in Washington State. Learn more at wsipc.org.


In-Person FAQs


How are you ensuring the safety of in-person conference attendees and exhibitors?

Please review our Safety Protocols.

Can I watch recordings of the sessions after the conference?

Yes. Recordings of ALL General Sessions and Breakout Sessions will be made available to both virtual and in-person attendees the week after the conference, and can be accessed through May 31, 2022.

How will conference meals be handled?
  • For in-person attendees and exhibitors, two breakfast and two lunch meals will be provided. Lunch will also be provided for those who register for a pre-conference workshop.
  • Breakfasts will be served in a grab and go style (boxed meal). There will be designated seating options available throughout the Hyatt, or you can take your breakfast to your hotel room (if you are staying at the Hyatt during the conference).
  • Lunches will be plated. There will be designated seating options available, or you can take your lunch to your hotel room (if you are staying at the Hyatt during the conference).
Will there be breaks?
  • Yes, breaks will be provided during the conference allowing you to network with other attendees and exhibitors, based on your comfort level.
Why is WASWUG Spring always in March in Bellevue?

There are very few locations in Washington that have sufficient meeting and sleeping rooms to accommodate an event of this size and scope. As such, it is necessary to reserve the space (in the form of contracts) three to five years in advance of each conference. These contracts ensure we have a venue for the conference, and require set minimum expenditures for hotel rooms and food costs. Changes to the conference structure (such as the number of days) or scope (meals, major program changes) are limited within the parameters of the existing contract without incurring penalty charges.

Why does the Hyatt Regency Bellevue run out of sleeping rooms so quickly?

Because WASWUG is so popular! Actually, when securing a contract with a venue, we are only able to book a certain number of rooms due to the Hotel’s policy on group business. This helps both the Hotel and WSIPC manage the potential risk if rooms are not filled sufficiently. As much as we would all love to be in the same place, we have the opportunity to experience more than just the Hyatt. In addition to the group rates available at the Hyatt Regency Bellevue, we also offer a selection of surrounding hotels in Bellevue.

If you have additional questions, contact us at waswug@wsipc.org.