Safety Protocols

We look forward to gathering in person for WASWUG Spring 2022!


For those joining us at the Hyatt Regency Bellevue, one of our highest priorities in welcoming you back to our in-person conference is protecting your health and wellbeing. To this end, we have implemented a number of health and safety protocols that comply with Washington State and King County requirements and current best practices. Please take a few moments and familiarize yourself with the safety protocols FAQs. Reviewing the safety protocols prior to arriving at the conference will ensure a smooth check-in experience on the first day of the event.

How are you ensuring the safety of in-person conference attendees and exhibitors?
  • We are providing a hybrid model, which allows an attendee/exhibitor to register as either an in-person or virtual participant.
  • We are limiting the number of in-person registrations to accommodate safe distancing protocols.
  • In accordance with current Washington State and King County mask mandates, masks will be required at all times during conference activities except while consuming a meal. Masks must cover nose and mouth. See State and/or King County websites for more information.
  • Food and beverages will be consumed in designated areas, with the opportunity to take meals to your hotel room if you prefer.
  • Safe distancing is encouraged in all seating areas,
  • Expedited on-site conference check-in process.
  • Clear and informative signage throughout facility.
  • Hand sanitizer stations available throughout facility.
  • The Hyatt Regency Bellevue has implemented enhanced levels of cleanliness to ensure guest safety and wellbeing. See the Hyatt Regency Bellevue's website for more information.
Will Vaccination/Negative Test Verification Be Required?
  • As King County has removed the vaccination/negative test requirement for large gatherings (click here for more information), COVID-19 vaccine/negative test verification is no longer required to attend WASWUG.
Are masks required?
  • Yes. In accordance with current Washington State and King County mask mandates, masks will be required at all times during conference activities except while consuming a meal. Masks must cover nose and mouth. See State and/or King County websites for more information.
For conference attendees, what is the Cancellation Policy if I can’t meet the expected conference safety requirements?
  • If you can’t meet our attendance requirements, you may attend the conference virtually to access the same breakout session and general session content, and network with other virtual attendees and exhibitors. To switch from in-person to virtual registration, contact the WASWUG Registrar by 5 PM on February 25, 2022.
  • Please review our Cancellation Policy.
  • The deadline to receive a refund is February 4, 2022.
For conference exhibitors, what is the refund policy if I can’t meet the expected conference safety requirements?
How will conference meals be handled?
  • For in-person attendees and exhibitors, two breakfast and two lunch meals will be provided. Lunch will also be provided for those who register for a pre-conference workshop.
  • Breakfasts will be served in a grab and go style (boxed meal). There will be designated seating options available throughout the Hyatt, or you can take your breakfast to your hotel room (if you are staying at the Hyatt during the conference).
  • Lunches will be plated. There will be designated seating options available, or you can take your lunch to your hotel room (if you are staying at the Hyatt during the conference).

You must consume food and beverages from a stationary place. Masks must be worn when moving around the facility.

Will there be breaks?
  • Yes, breaks will be provided during the conference allowing you to network with other attendees and exhibitors, based on your comfort level.
As a conference attendee, how do I switch from in-person registration to virtual registration or vice versa?
What is the Hyatt doing to ensure the safety of their guests?
  • The Hyatt Regency Bellevue has implemented enhanced levels of cleanliness to ensure guest safety and wellbeing. See the Hyatt Regency Bellevue's website for more information.

Due to the dynamic nature of COVID-19, we will update the above information as needed.


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