Sponsor Terms & Conditions

The following Terms and Conditions apply to WASWUG Sponsors. As a registered Sponsor of WASWUG, you agree to these Terms and Conditions.

Payments accepted by VISA or MasterCard only. If you require another payment method, contact Jamie Cowan prior to completing registration. Sponsors with an "unpaid" status on September 10, 2021 will not be listed on the conference platform.

If you are unable to participate in a virtual WASWUG, refunds will be honored for cancellations received via email, fax, or mail by August 2, 2021. A 50% administrative processing fee will be assessed for all cancellations received by August 2, 2021. No refunds will be offered after August 2, 2021. Contact WSIPC with questions.

Individuals registering on behalf of Sponsors, acknowledge they will be held fiscally responsible for the Sponsor Cancellation Policy.

WSIPC reserves the right to cancel any and all Sponsor participation or to terminate the Sponsoring Company’s participation in all or part of the Conference Events for any reason at any time upon written notice to the Sponsoring Company. Upon WSIPC’s cancellation, there shall be a refund of the Fees paid by the Sponsor’s Company under these Terms and Conditions for the Events in which the Sponsor’s Company is unable to participate due to such cancellation. WSIPC will issue a refund upon approval of expenses, Net 30.

WSIPC shall not be liable for delays or any failure to perform, due to events beyond its reasonable control. Such delays include but are not limited to, acts of God; governmental actions, acts, orders, or regulation; pandemic; fire; explosion; flood, hurricanes, earthquakes, or other natural catastrophe; strikes or labor difficulties. Any such excuse for delay shall last only as long as the event remains beyond the reasonable control of the delayed party. WSIPC has the right to postpone, reschedule, or cancel the event. WSIPC will notify the Sponsor promptly upon the occurrence of any such event.

In the event that WASWUG cannot be held or is postponed due to events beyond the control of WSIPC, Sponsor’s damages shall be limited to the costs of the reserved space paid to WSIPC. In no event shall WSIPC be liable to the Sponsor for any damages, costs, or other losses incurred.

It is WSIPC’s policy that all employees, volunteers, attendees, sponsors, and any other participants are entitled to respectful treatment. Any form of abusive and unwanted communication; bullying; discrimination; or harassment, sexual or otherwise, is unacceptable and will not be tolerated. This policy applies to all aspects of the WSIPC Virtual Event.

While WSIPC cannot guarantee a safe virtual space, it is committed to providing a harassment- and discrimination-free experience for everyone at our events, an experience that embraces the richness of diversity where participants may exchange ideas, learn, network, and socialize in the company of colleagues in an environment of mutual respect. 

Unauthorized spamming or solicitation, with exception of personal, one-on-one communications through the WASWUG OnAIR platform, are prohibited. Sponsors with scheduled conference breakout sessions may be provided contact information of attendees from their scheduled virtual session, for session follow-up communication only and may not be sold or transferred to any other party. Any requests by attendee for removal from communication must be strictly followed. If WSIPC determines that Sponsor is using attendee contact information for unauthorized use, Sponsor will be removed from future event participation. Attendees will have the option to opt-out of sharing their contact information to vendors.

The Sponsor likewise acknowledges that if they engage in prohibited behavior or violate these access and use restrictions, WSIPC reserves the right to take any action WSIPC deems appropriate, including immediately revoking access privileges to the WASWUG Virtual Event, without warning or refund. 

Sponsors must be individually registered for this event to be granted access to conference content and sessions. Each registered Sponsor Representative must have a unique email address that identifies them as a registered Sponsor Representative, and access is limited to that Representative only. URLs associated with a Sponsor Representative registration cannot be shared with others.

The Sponsor understands that some conference events may contain adult language and/or discuss mature themes. This content may not be suitable for all attendees. The views and opinions expressed at the conference may not necessarily reflect the views of WSIPC staff, the WSIPC Board of Directors, or WSIPC Cooperative members. WSIPC reserves the right to modify the program, which is published as an indication only.

The Sponsor shall not release for publication any content, document, report, or other material of any nature produced at WASWUG without the prior written approval of WSIPC. The Sponsor shall not, without WSIPC’s prior written consent, make use of any trade name, trademark, service mark, insignia, or logo of WSIPC.

Professional photographs, audio, and video will be captured during the conference. Sponsors hereby grant WSIPC and its representatives, permission to photograph and/or record them while participating in the conference, and to distribute (both now and in the future) the Sponsor's image and/or voice in photographs, videotapes, electronic reproductions, and audiotapes of such events and activities. 

WSIPC leverages social media to post real-time WASWUG photos and videos to its social media feeds and displays select submissions from those feeds on screens throughout the WASWUG website/virtual platform. Sponsors are encouraged to capture their conference experiences in the permitted areas of the conference platform and to post their own social content from WASWUG (text, photos, audio, video, streaming, etc.), provided it does not defame other Attendees or Sponsors or infringe on copyrighted WSIPC branding and content. WSIPC will determine, in its sole discretion, which posted content will be displayed on the screens at WASWUG.

By participating in WASWUG, you acknowledge, grant permission, and agree as follows: (a) WSIPC may edit and use the footage it captures at WASWUG for marketing and promotional activities and for any other lawful purpose in the ordinary course of its business, and (b) WSIPC disclaims all liability for the capture of your image by Attendees in any multimedia format at the conference.

The protection of your data and the observance of your right of informational self-determination about the collection, processing, and use of your personal data are important to WSIPC. WSIPC, or a third party designated by WSIPC, will collect, and store all personal data for the preparation and execution of the WSIPC Virtual Event. In accordance with data protection and other applicable laws, sensitive data will be deleted after the conference, whereas personal data, payment history, and correspondence will be stored for the period prescribed by law. Your data will not be sold to third parties without your express permission.

To the extent permitted by law, the Sponsor agrees to protect, indemnify, defend, and hold harmless WSIPC, and their respective employees, officers, directors, and agents, against all claims; losses, or damages to persons or property; governmental charges or fines; and costs (including reasonable attorney's fees) arising out of or connected to the actions or failure to act in accordance with the Terms & Conditions by the Sponsor, its employees, officers, directors, or agents, except those claims arising out of the other party's gross negligence or willful misconduct.

If there is a determination that any part of these Terms & Conditions is ineffective or impracticable, then the validity of the remaining Terms & Conditions shall not in any way be affected or impaired.

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