Sponsor Terms & Conditions

The following Terms and Conditions apply to WASWUG Sponsors. As a registered Sponsor of WASWUG, you agree to these Terms and Conditions.

Payments accepted by VISA or MasterCard only. If you require another payment method, contact Jamie Cowan prior to completing registration. Sponsors with an "unpaid" status on February 8, 2021 will not be listed on the conference platform.

If you are unable to participate in a virtual WASWUG, refunds will be honored for cancellations received via email, fax, or mail by January 15, 2021. A 25% administrative processing fee will be assessed for all cancellations received by January 15, 2021. No refunds will be offered after January 15, 2021. Contact WSIPC with questions.

Individuals registering on behalf of Sponsors, acknowledge they will be held fiscally responsible to the Sponsor Cancellation Policy.

WSIPC reserves the right to cancel any and all Sponsor participation or to terminate the Sponsoring Company’s participation in all or part of the Conference Events for any reason at any time upon written notice to the Sponsoring Company. Upon WSIPC’s cancellation, there shall be a refund of the Fees paid by the Sponsor’s Company under these Terms and Conditions for the Events in which the Sponsor’s Company is unable to participate due to such cancellation. WSIPC will issue a refund upon approval of expenses, Net 30.

WSIPC shall not be liable for delays or any failure to perform, due to events beyond its reasonable control. Such delays include but are not limited to, acts of God; governmental actions, acts, orders, or regulation; pandemic; fire; explosion; flood, hurricanes, earthquakes, or other natural catastrophe; strikes or labor difficulties. Any such excuse for delay shall last only as long as the event remains beyond the reasonable control of the delayed party. WSIPC has the right to postpone, reschedule, or cancel the event. WSIPC will notify the Sponsor promptly upon the occurrence of any such event.

In the event that WASWUG cannot be held or is postponed due to events beyond the control of WSIPC, Sponsor’s damages shall be limited to the costs of the reserved space paid to WSIPC. In no event shall WSIPC be liable to the Sponsor for any damages, costs, or other losses incurred.

Professional photographs, audio, and video will be captured during the conference. Sponsors hereby grant WSIPC and its representatives, permission to photograph and/or record them while participating in the conference, and to distribute (both now and in the future) the Sponsor's image and/or voice in photographs, videotapes, electronic reproductions, and audiotapes of such events and activities. 

WSIPC leverages social media to post real-time WASWUG photos and videos to its social media feeds, and displays select submissions from those feeds on screens throughout the WASWUG website/virtual platform. Sponsors are encouraged to capture their conference experiences in the permitted areas of the conference platform and to post their own social content from WASWUG (text, photos, audio, video, streaming, etc.), provided it does not defame other Attendees or Sponsors or infringe on copyrighted WSIPC branding and content. WSIPC will determine, in its sole discretion, which posted content will be displayed on the screens at WASWUG.

By participating in WASWUG, you acknowledge, grant permission, and agree as follows: (a) WSIPC may edit and use the footage it captures at WASWUG for marketing and promotional activities and for any other lawful purpose in the ordinary course of its business, and (b) WSIPC disclaims all liability for the capture of your image by Attendees in any multimedia format at the conference.

< Main Page