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Sponsor & Exhibit

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WASWUG 2027
Mischief Managed? Not Yet!


At WASWUG 2027, we invite you to step through Platform 9¾ and into a world of discovery, learning, and connection. As every WASWUG Wizard knows, the most successful journeys begin with curiosity, courage, and a willingness to explore the unknown. This isn't just a conference, it's a magical gathering of minds where new possibilities await around every corner.

Forge Magical Connections
Build meaningful relationships with fellow members of the WSIPC Cooperative and the broader education community. Whether you're exchanging ideas in the Great Hall, discovering innovative solutions, or collaborating on future adventures, the magic happens when we come together.

Unlock New Opportunities
Whether you're sponsoring, exhibiting, or both, WASWUG 2027 offers countless opportunities to showcase your expertise, connect with school districts, and make a lasting impression. Like a well-cast spell, the right connection can open doors to extraordinary possibilities.

So grab your wand, gather your housemates, and join us for a magical experience where learning, networking, and innovation come together in true Hogwarts fashion.

  • Sponsor & Exhibitor registration opens on September 16, 2026
  • Conference dates and location: March 7-9, 2027, at the Hyatt Regency, Bellevue, WA
  • 850+ K-12 School District and Educational Service District employees from around Washington State
  • Exhibit Booths
  • WASWUG App & Attendee Hub event website included for all vendors

If you have questions or need additional information, contact the WASWUG Sponsor Wizard, Jamie Cowan, at jcowan@wsipc.org.

Join us at WASWUG 2027, where a spark of curiosity can open doors to unexpected magic, and where belief, courage, and bold ideas come together like a well-cast spell to create something truly unforgettable!

Registration opens September 16, 2026

Sponsor & Exhibit Opportunities


  • Awards Ceremony Presenting Sponsor (Sunday Night Event)
  • Presenting recognition: the ceremony opens as “[Organization] Presents: The WASWUG Awards”
    • Named presenter of the WASWUG Impact Award
      • WASWUG Impact Award Presented By Sponsor (The ceremony’s capstone recognition — an individual whose contribution to the broader Washington Skyward community has been significant and lasting.)
    • Logo on all ceremony materials, on-screen slides, and printed ceremony program
    • Recognition in post-event awards announcement communications
    • Permanent recognition on WASWUG’s website awards history page
  • Exhibit Booth with Sponsor choice placement
    • Four (4) booth representative registrations with all conference meals 
  • Two (2) 60-minute breakout session slots during conference schedule
  • Featured recognition in opening and closing general sessions
  • Exclusive email blast to all registered attendees
  • Logo in all pre-conference and conference marketing communications
  • Full-page ad in printed conference guide (sponsor provides content)
  • Custom-branded pull-up banner produced by WSIPC
  • Prominent logo placement on WASWUG website, mobile app, and Attendee Hub
  • Sponsor page on the WASWUG mobile app and Attendee Hub platform (Vendor to provide and upload content)
  • Shared sponsor thank-you email to all registered attendees
  • General session slide recognition during all walk-in/walk-out segments
  • Verbal recognition by the presenting speaker at ceremony open and close
  • Exhibit booth with three (3) exhibit booth representative registrations- includes all conference meals 
  • Premier Partner exhibit booth placement 
  • One (1) breakout session slot during conference schedule
  • Keynote session recognition (verbal and on-screen)
  • Exclusive email blast to all registered attendees
  • Logo in all pre-conference and conference marketing communications
  • Full-page ad in printed conference guide (sponsor provides content)
  • Custom-branded pull-up banners produced by WSIPC
  • Sponsor page on the WASWUG mobile app and Attendee Hub platform (Vendor to provide and upload content)
  • Shared sponsor thank-you email to all registered attendees
  • General session slide recognition during walk-in/walk-out segments
  • Sponsor will have an exclusive area at the top of the escalator/2nd floor (outside General Session Ballroom) for furniture display
  • WASWUG Exhibit Booth (if needed)
    • Includes: 2 booth rep registrations, table, 2 chairs, power, hotel wi-fi, and all conference meals
      • One Additional booth representative can be added: $150 (limit of one, subject to approval, and must be registered prior to registration deadline)
  • Sponsor page on the WASWUG mobile app
  • Sponsor page on the Attendee Hub conference platform (Vendor to provide and upload content)
  • One exclusive email blast to all registered attendees
  • One (1) push notification on WASWUG mobile app and Attendee Hub platform 
  • General Session slide during walk-in/walk-out (sponsor provides content)
  • Full-page sponsor ad in printed conference guide (sponsor provides ad content)
  • Custom sponsor conference pull-up banner
  • Exhibit booth with two (2) booth representative registrations and all conference meals
    • Additional booth representative: $150 (limit of one, subject to approval, and must be registered prior to registration deadline)
  • One (1) breakout session slot during conference schedule
  • Exclusive email blast to all registered attendees
  • Logo in all pre-conference and conference marketing communications
  • Full-page ad in printed conference guide (sponsor provides content)
  • Custom-branded pull-up banner produced by WSIPC
  • Sponsor page on the WASWUG mobile app and Attendee Hub platform (Vendor to provide and upload content)
  • Shared sponsor thank-you email to all registered attendees
  • General session slide recognition during walk-in/walk-out segments
  • Exhibit booth with two (2) booth representative registrations and all conference meals
    • Additional booth representative: $150 (subject to approval by registration deadline)
  • One (1) breakout session slot during conference schedule
  • Half-page ad in printed conference guide (sponsor provides content)
  • Sponsor page on the WASWUG mobile app and Attendee Hub platform (Vendor to provide and upload content)
  • Shared sponsors thank-you email to all registered attendees
  • General session slide recognition during walk-in/walk-out segments
  • Exhibit booth with pipe/drape, table, and two chairs
    • Power and hotel Wi-Fi at booth
    • Two (2) booth representative registrations, including all conference meals
      • Additional booth representative: $150 (limit of one, subject to approval, and must be registered prior to registration deadline)
  • Logo inclusion on shared 'thank you exhibitors' marketing communication
  • Logo inclusion on shared custom pull-up banners on site
  • Exhibitor page on the WASWUG mobile app and Attendee Hub platform (Vendor to provide and upload content)

NEW for 2027

Not every vendor needs a booth. Our new Vendor Conference Registration offers access to conference sessions, networking, and included meals, without an exhibit space or onsite vendor activities.

  • One (1) conference registration - includes all conference meals
  • Vendor page on the WASWUG mobile app and Attendee Hub platform  (Vendor to provide and upload content) 

New for 2027! 

The WASWUG 2027 Awards will debut during our Sunday Night Kickoff Celebration (March 7, 2027), recognizing outstanding individuals from across the WSIPC Cooperative community. Designed to complement your conference sponsorship, the Awards Sponsorship associates your organization with a memorable evening of recognition and celebration as attendees gather for dinner and the presentation of award recipients.

Each Award Sponsor will Receive:

  • Vendor exclusive sponsorship of the designated award
  • Sponsor opportunity to join the Award Ceremony main stage to introduce themselves and give the award to the winner (Sunday Night, 3/7 Kickoff Dinner Event)
  • Logo inclusion on the WASWUG Award nomination messaging
  • Logo inclusion on the WASWUG Award page on the WASWUG website
  • Inclusion on post-award ceremony ‘congratulations’ email sent to WSIPC Cooperative distribution lists


2027 Awards Include:

  • Outstanding Presenter Award: Celebrates the session leader whose ideas didn't end when the conference did. This award recognizes a presenter whose session delivered practical value, inspired action, and made a lasting impact on attendees. These are the speakers whose insights continue to influence conversations, solve challenges, and improve outcomes long after attendees return to their districts.
  • Tier 1 Excellence Award: Recognizes the individuals who keep districts running day in and day out. From troubleshooting urgent issues to supporting staff and students behind the scenes, these professionals are often the first call when help is needed and a critical part of every district's success. Sponsoring this award demonstrates your commitment to recognizing the dedication, expertise, and service that make technology work in K-12 education.
  • Community Builder Award: Recognizes an individual whose impact extends beyond their role, helping create the connections, relationships, and sense of belonging that make WASWUG special. Whether welcoming new attendees, sharing knowledge, or bringing people together, these individuals strengthen the community through their generosity, support, and commitment to others. Sponsoring this award aligns your organization with the collaboration and connections that drive the WASWUG community forward.

Make a lasting impression with exclusive branding opportunities woven throughout the WASWUG conference experience. Available as enhancements to sponsorship packages, these opportunities help keep your organization top of mind while supporting a memorable WASWUG event.

  • Exclusive Custom Lanyards - $3,000: Keep your brand in sight all conference long with a one-color logo prominently featured on the official attendee lanyard.
  • Exclusive Custom Tote Bag - $3,000: Put your brand in attendees' hands with your logo prominently featured on the official conference tote bag distributed to every attendee.
  • WASWUG Refreshment Sponsor - $2,000: Showcase your organization with a full-color logo featured on treat bags distributed to attendees during a conference break. Three available.
  • Full-Page Ad in Conference Printed Guide - $400: Capture attendees' attention with a full-page advertisement in the official printed conference guide, a resource attendees reference throughout the event. 
  • Half-Page Ad in Conference Printed Guide - $250: Promote your organization with a half-page advertisement in the official printed conference guide, a resource attendees reference throughout the event.

Floor Plans and Booth Maps

Floor plan - WASWUGFloorPlan2027

Exhibitor Schedule

Sunday, March 7, 2027

  • 10:00am-12:00pm – Exhibitor Setup
  • 12:00pm – 2:00pm – Visit Exhibitors / Attendee Badge Pickup
  • 3:00pm - 3:30pm – Visit Exhibitors / Attendee Break
  • 4:30pm – 7:00pm – Conference Kickoff Dinner (exhibitors invited to attend)


Monday, March 8, 2027

  • 7:30am-9:00am – Breakfast / General Session (exhibitors invited to attend)
  • 9:00am-9:30am – Visit Exhibitors / Attendee Break
  • 10:30am-11:00am – Visit Exhibitors / Refreshment Break
  • 12:15pm-2:00pm – Lunch / General Session (exhibitors invited to attend)
  • 2:00pm – 2:30pm – Dessert with Exhibitors
  • 3:30pm - 4:00pm – Visit Exhibitors / Attendee Break
  • 5:00pm – District Night Out/Dinner on Your Own


Tuesday, March 9, 2027

  • 7:30am-9:00am – Breakfast / General Session (exhibitors invited to attend)
  • 9:00am- 9:30am – Visit Exhibitors / Refreshment Break
  • 9:30am-10:30am – Exhibitors Move-Out

Resources

I appreciate all the effort and work that goes into promoting the sponsors of the different sponsorship levels. There is major value in how we choose to participate and sponsor. We attend a lot of different user groups, and WASWUG is by far one of the best to participate in. THANK YOU!

Kayla Trettel – VANCO Event Manager

WELL DONE!!! Truly, this is the best conference I attend each year - the planning is meticulous, and the fun vibe is unmatched. Hats off to you and your ENTIRE team!

Valerie - ParentSquare