Sponsor and Exhibit

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WASWUG - Your Adventure Awaits!


Embark on the ultimate adventure at WASWUG!

  • Network and forge paths with fellow explorers
  • Develop relationships with WSIPC Cooperative members
  • Make every step of your journey memorable


The opportunities for Sponsorships and Exhibitor Booths are as plentiful as the scenic vistas on the WASWUG Trail. See the details below and prepare for an unforgettable expedition!

  • Sponsor & Exhibitor registration opens on September 17, 2024
  • Conference dates and location: March 9-11, 2025, at the Hyatt Regency, Bellevue, WA
  • 850+ K-12 School District and Educational Service District employees from around Washington State
  • Exhibit Booths
  • WASWUG App & Attendee Hub event website included for all vendors

If you have questions or need additional information, contact the WASWUG Sponsor Trail Guide, Jamie Cowan, at jcowan@wsipc.org.

Sponsor & Exhibit Opportunities

  • Exclusive sponsor of WASWUG Monday Keynote, Rick Steves 
    • Sponsor will have opportunity to welcome attendees from Main Stage and introduce the keynote
    • Keynote page on WSIPC website with sponsor logo and information

  • One (1) 90-minute WASWUG conference breakout session (Tuesday, 3/11) 
  • Sponsor logo on footer of all WASWUG marketing emails
  • WASWUG Exhibit Booth
    • Includes: 2 booth rep registrations, 6-foot table, 2 chairs, power, hotel wi-fi, and all conference meals
      • One additional booth representative can be added by 1/31/25 deadline (subject to approval by WSIPC) and will incur a fee of $150
    • Vendor page on the Attendee Hub conference platform (Vendor to provide and upload content)
    • Inclusion in a shared “Meet the Sponsors” video - to be shared at General Session on video screens (sponsor must provide 30-second pre-recorded video by deadline)
    • 2x push notifications on WASWUG mobile app & Attendee Hub platform promoting sponsored keynotes and breakout session
    • 1x exclusive email to all attendees featuring keynote and sponsor information
    • 1x social media post tagging sponsor
    • General Session slide during walk-in/walk-out (sponsor provides content)
    • Full-page sponsor ad in printed conference guide (sponsor provides ad content)
    • Custom sponsor conference banner with logo and exhibit booth location (WSIPC produces)
    • 1x shared sponsor/exhibitor "thank you" email sent to all registered attendees
    • Inclusion in on-site attendee game (all exhibitors are invited to participate)

    Register Now!

    • Exclusive sponsor of WASWUG Tuesday AI Keynote, Rebecca Bultsma
      • Sponsor will have opportunity to welcome attendees from Main Stage and introduce the keynote
      • Keynote page on WSIPC website with sponsor logo and information

    • One (1) 90-minute WASWUG conference breakout session (Tuesday, 3/11)
    • Sponsor logo on footer of all WASWUG marketing emails
    • WASWUG Exhibit Booth
      • Includes: 2 booth rep registrations, 6-foot table, 2 chairs, power, hotel wi-fi, and all conference meals
        • One additional booth representative can be added by 1/31/25 deadline (subject to approval by WSIPC) and will incur a fee of $150
      • Vendor page on the Attendee Hub conference platform (Vendor to provide and upload content)
      • Inclusion in a shared “Meet the Sponsors” video - to be shared at General Session on video screens (sponsor must provide 30-second pre-recorded video by deadline)
      • 2x push notifications on WASWUG mobile app & Attendee Hub platform promoting sponsored keynotes and breakout session
      • 1x exclusive email to all attendees featuring keynote and sponsor information
      • 1x social media post tagging sponsor
      • General Session slide during walk-in/walk-out (sponsor provides content)
      • Full-page sponsor ad in printed conference guide (sponsor provides ad content)
      • Custom sponsor conference banner with logo and exhibit booth location (WSIPC produces)
      • 1x shared sponsor/exhibitor "thank you" email sent to all registered attendees
      • Inclusion in on-site attendee game (all exhibitors are invited to participate)

      Register Now!

      • Exclusive sponsor of WASWUG “Adventure” cinch backpack (with custom artwork to include sponsor logo) to be handed out to all WASWUG attendees - WSIPC will design and produce
      • Sponsor logo on footer of all WASWUG marketing emails
      • One (1) 90-minute WASWUG conference breakout session (Tuesday, 3/11)
      • Sponsor logo on WASWUG website
      • WASWUG Exhibit Booth
        • Includes: 2 booth rep registrations, 6-foot table, 2 chairs, power, hotel wi-fi, and all conference meals
          • One additional booth representative can be added by 1/31/25 deadline (subject to approval by WSIPC) and will incur a fee of $150
        • Vendor page on the Attendee Hub conference platform (Vendor to provide and upload content)
        • Inclusion in a shared “Meet the Sponsors” video - to be shared at General Session on video screens (sponsor must provide 30-second pre-recorded video by deadline)
        • 1x push notification on WASWUG mobile app & Attendee Hub platform promoting sponsored breakout session
        • 1x exclusive email to all attendees featuring sponsored breakout session information
        • 1x social media post tagging sponsor
        • General Session slide during walk-in/walk-out (sponsor provides content)
        • Full-page sponsor ad in printed conference guide (sponsor provides ad content)
        • Custom conference banner with sponsor logo and exhibit booth location (WSIPC produces)
        • 1x shared sponsor/exhibitor "thank you" email sent to all registered attendees
        • Inclusion in on-site attendee game (all exhibitors are invited to participate)

        Register Now!

        • Exclusive sponsor of WASWUG coffee
          • Custom paper coffee cups to be used at refreshment break (WSIPC will design and produces
        • WASWUG Exhibit Booth
          • Includes: 2 booth rep registrations, 6-foot table, 2 chairs, power, hotel wi-fi, and all conference meals
            • One additional booth representative can be added by 1/31/25 deadline (subject to approval by WSIPC) and will incur a fee of $150
          • Vendor page on the Attendee Hub conference platform (Vendor to provide and upload content)
          • Inclusion in a shared “Meet the Sponsors” video - to be shared at General Session on video screens (sponsor must provide 30-second pre-recorded video by deadline)
          • 1x push notification on WASWUG mobile app & Attendee Hub platform promoting sponsored breakout session
          • 1x exclusive email to all attendees featuring sponsored breakout session information
          • 1x social media post tagging sponsor
          • General Session slide during walk-in/walk-out (sponsor provides content)
          • Full-page sponsor ad in printed conference guide (sponsor provides ad content)
          • Custom sponsor conference banner with logo and exhibit booth location (WSIPC produces)
          • 1x shared sponsor/exhibitor "thank you" email sent to all registered attendees
          • Inclusion in on-site attendee game (all exhibitors are invited to participate)

          Register Now!

          • Exclusive sponsor of WASWUG Lanyards
            • Custom lanyards with sponsor one-color logo (WSIPC will produce)
          • One (1) 60-minute WASWUG conference breakout session
          • WASWUG Exhibit Booth
            • Includes: 2 booth rep registrations, 6-foot table, 2 chairs, power, hotel wi-fi, and all conference meals
              • One additional booth representative can be added by 1/31/25 deadline (subject to approval by WSIPC) and will incur a fee of $150
            • Vendor page on the Attendee Hub conference platform (Vendor to provide and upload content)
            • Inclusion in a shared “Meet the Sponsors” video - to be shared at General Session on video screens (Sponsor must provide 30-second pre-recorded video by deadline)
            • 1x push notification on WASWUG mobile app & Attendee Hub platform promoting sponsored breakout session
            • 1x email to all attendees featuring vendor breakout session information
            • 1x social media post tagging sponsor
            • General Session slide during walk-in/walk-out (sponsor provides content)
            • Half-page sponsor ad in printed conference guide (sponsor provides ad content)
            • Custom sponsor conference banner with logo and exhibit booth location (WSIPC produces)
            • 1x shared sponsor/exhibitor "thank you" email sent to all registered attendees
            • Inclusion in on-site attendee game (all exhibitors are invited to participate)

            SOLD

            • Exclusive sponsor of WASWUG Sunday Afternoon Treat Bags
              • Treat Bag with custom artwork to include sponsor logo (WSIPC will design and produce)
              • Opportunity to include a small sponsor logo marketing item in treat bag (Must be pre-approved by WSIPC)
            • One (1) 60-minute WASWUG conference breakout session
            • WASWUG Exhibit Booth
              • Includes: 2 booth rep registrations, 6-foot table, 2 chairs, power, hotel wi-fi, and all conference meals
                • One additional booth representative can be added by 1/31/25 deadline (subject to approval by WSIPC) and will incur a fee of $150
              • Vendor page on the Attendee Hub conference platform (Vendor to provide and upload content)
              • Inclusion in a shared “Meet the Sponsors” video - to be shared at General Session on video screens (Sponsor must provide 30-second pre-recorded video by deadline)
              • 1x push notification on WASWUG mobile app & Attendee Hub platform promoting sponsored breakout session
              • 1x email to all attendees featuring vendor breakout session information
              • 1x social media post tagging sponsor
              • General Session slide during walk-in/walk-out (sponsor provides content)
              • Half-page sponsor ad in printed conference guide (sponsor provides ad content)
              • Custom sponsor conference banner with logo and exhibit booth location (WSIPC produces)
              • 1x shared sponsor/exhibitor "thank you" email sent to all registered attendees
              • Inclusion in on-site attendee game (all exhibitors are invited to participate)

              SOLD

              • Exclusive sponsor of “WASWUG Gives Back” philanthropy
                • Sponsor provides donation portal for “WASWUG Gives Back” (WSIPC will provide graphic and content)
                • Sponsor acknowledged in all marketing messaging for “WASWUG Gives Back”
                • Sponsor included on WASWUG website under “WASWUG Gives Back” area
              • One (1) 60-minute WASWUG conference breakout session
              • WASWUG Exhibit Booth
                • Includes: 2 booth rep registrations, 6-foot table, 2 chairs, power, hotel wi-fi, and all conference meals
                  • One additional booth representative can be added by 1/31/25 deadline (subject to approval by WSIPC) and will incur a fee of $150
                • Vendor page on the Attendee Hub conference platform (Vendor to provide and upload content)
                • Inclusion in a shared “Meet the Sponsors” video - to be shared at General Session on video screens (sponsor must provide 30-second pre-recorded video by deadline)
                • 1x push notification on WASWUG mobile app & Attendee Hub platform promoting sponsored breakout session
                • 1x email to all attendees featuring vendor breakout session information
                • 1x social media post tagging sponsor
                • General Session slide during walk-in/walk-out (sponsor provides content)
                • Half-page sponsor ad in printed conference guide (sponsor provides ad content)
                • Custom sponsor conference banner with logo and exhibit booth location (WSIPC produces)
                • 1x shared sponsor/exhibitor "thank you" email sent to all registered attendees
                • Inclusion in on-site attendee game (all exhibitors are invited to participate)

                SOLD

                • Exclusive sponsor of WASWUG Landmark Networking Lounge
                  • Sponsor will have an exclusive area at the top of the escalator for furniture display
                  • Two (2) Exhibitor Registrations including all conference meals

                  • Vendor page on the Attendee Hub conference platform (Vendor to provide and upload content)
                  • Inclusion in a shared “Meet the Sponsors” video - to be shared at General Session on video screens (sponsor must provide 30-second pre-recorded video by deadline)
                  • 1x push notification
                  • 1x social media post tagging sponsor

                  • Half-page sponsor ad in printed conference guide (sponsor provides ad content)
                  • Shared General Session slide during walk-in/walk-out (sponsor provides content)
                  • Shared custom sponsor conference banner with logo and exhibit booth location (WSIPC produces)
                  • 1x shared sponsor/exhibitor "thank you" email sent to all registered attendees
                  • Inclusion in on-site attendee game (all exhibitors are invited to participate)

                  SOLD

                  • Exclusive sponsor of WASWUG Printed Guide given to all attendees onsite at WASWUG and available online via PDF
                    • Sponsor logo included and featured in custom cover of printed guide
                    • Sponsor full-page ad within printed guide
                  • WASWUG Exhibit Booth 
                    • Includes: 2 booth rep registrations, 6-foot table, 2 chairs, power, hotel wi-fi, and all conference meals
                      • One additional booth representative can be added by 1/31/25 deadline (subject to approval by WSIPC) and will incur a fee of $150
                    • Vendor page on the Attendee Hub conference platform (Vendor to provide and upload content)
                    • Inclusion in a shared “Meet the Sponsors” video - to be shared at General Session on video screens (sponsor must provide 30-second pre-recorded video by deadline)
                    • 1x social media post tagging sponsor
                    • Shared General Session slide during walk-in/walk-out (sponsor provides content)
                    • Shared custom sponsor conference banner with logo and exhibit booth location (WSIPC produces)
                    • 1x shared sponsor/exhibitor "thank you" email sent to all registered attendees
                    • Inclusion in on-site attendee game (all exhibitors are invited to participate)

                    Register Now!

                    • One (1) 60-minute WASWUG conference breakout session
                    • WASWUG Exhibit Booth
                      • Includes: 2 booth rep registrations, 6-foot table, 2 chairs, power, hotel wi-fi, and all conference meals
                        • One additional booth representative can be added by 1/31/25 deadline (subject to approval by WSIPC) and will incur a fee of $150
                      • Vendor page on the Attendee Hub conference platform (Vendor to provide and upload content)
                      • 1x push notification on WASWUG mobile app & Attendee Hub platform promoting sponsored breakout session
                      • 1x shared email to all attendees featuring vendor breakout session information
                      • 1x social media post tagging sponsor
                      • Shared General Session slide during walk-in/walk-out (sponsor provides content)
                      • Custom shared exhibitor conference banner with logo and exhibit booth location (WSIPC produces)
                      • 1x shared sponsor/exhibitor "thank you" email sent to all registered attendees
                      • Inclusion in on-site attendee game (all exhibitors are invited to participate)

                      SOLD

                      • WASWUG Exhibit Booth
                        • Includes: 2 booth rep registrations, 6-foot table, 2 chairs, power, hotel wi-fi, and all conference meals
                          • One additional booth representative can be added by 1/31/25 deadline (subject to approval by WSIPC) and will incur a fee of $150
                        • Vendor page on the Attendee Hub conference platform (Vendor to provide and upload content)
                        • One (1) shared email to all attendees (includes all WASWUG exhibitors)
                        • Shared General Session slide during walk-in/walk-out (includes all WASWUG exhibitors)
                        • Shared ad in printed conference guide (includes all WASWUG exhibitors)
                        • Shared exhibitor conference banner with logo and exhibit booth location (WSIPC produces)
                        • One (1) shared sponsor/exhibitor "thank you" email sent to all registered attendees
                        • Inclusion in on-site attendee game (all exhibitors are invited to participate)

                        Register Now!

                        Floor Plans and Booth Maps

                        Floor plan - WASWUGFloorPlan2025

                        Exhibitor Schedule

                        Sunday, March 9, 2025

                        • 10am - 12pm - Exhibitors Move-In
                        • 12pm - 2pm - Visit Exhibitors and Welcome Refreshments
                        • 3pm - 3:20pm - Visit Exhibitors/Attendee Break
                        • 5pm - District Night Out/Dinner on Your Own


                        Monday, March 10, 2025

                        • 7:30am - 9am - Breakfast and General Session (exhibitors are invited to attend)
                        • 9am - 9:30am - Visit Exhibitors/Attendee Break
                        • 10:30am - 11am - Refreshment Break - Visit Exhibitors
                        • 12:15pm - 2pm - Lunch General Session with Keynote (exhibitors are invited to attend) 
                        • 2pm - 2:30pm -  Dessert with Exhibitors
                        • 3:30pm – 3:45pm - Visit Exhibitors/Attendee Break
                        • 5pm - District Night Out/Dinner on Your Own


                        Tuesday, March 11, 2025

                        • 7:30am - 9am - Breakfast and General Session (exhibitors are invited to attend)
                        • 9am - 9:30am - Visit Exhibitors/Attendee Break
                        • 9:30am - 10:30am - Exhibitors Load Out

                        Resources

                        Participating as an exhibitor at the WASWUG conference has been an outstanding experience. We’ve seen incredible value from our involvement, connecting with a highly engaged audience and forming meaningful connections. WASWUG truly sets the standard for user group conferences. Thank you for the exceptional opportunity!

                        WASWUG 2024 Exhibitor

                        WSIPC does a wonderful job putting WASWUG together! We really enjoyed our first WASWUG and can't wait for next year!

                        WASWUG 2024 Exhibitor