Sponsor and Exhibit

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W is for WASWUG!


Everyone on WASWUG Street, puppet and human alike, is happily pitching in to get ready for WASWUG 2024!

WASWUG has it all! N is for networking, S is for sharing product information, D is for developing relationships with WSIPC Cooperative members, C is for cookies, and F is for fun!

  • Sponsor & Exhibitor registration opened on September 13, 2023
  • March 10-12, 2024 at the Hyatt Regency, Bellevue WA
  • 850+ K-12 School District and Educational Service District employees from around the state of Washington
  • 25 Exhibit Booths
  • Pre-Conference and In-Conference vendor breakout sessions
  • WASWUG App & Attendee Hub event website (pre and post-conference information) included for all vendors

The air is sweet and our Sponsorships and Exhibitor Booth opportunities are a-okay on WASWUG Street! Check out the many creative ways for you and your team to come and play at WASWUG - see details below.

If you have questions or want to know how to get to WASWUG, contact Jamie Cowan at jcowan@wsipc.org.

REGISTRATION IS OPEN NOW!

S is for Sponsor & Exhibit Opportunities

  • Exclusive sponsor of WASWUG ‘Sunny Day’ swag bag (with custom artwork to include sponsor logo) to be handed out to all WASWUG attendees (850+) - WSIPC will design and produce
  • Two (2) WASWUG 60-min in conference schedule breakout sessions
  • Sponsor pre-recorded on-demand breakout session/demo video upload to virtual platform content (Sponsor must provide pre-recorded video by deadline)
  • Sponsor logo on footer of all WASWUG marketing emails
  • Sponsor logo on WASWUG website
  • WASWUG Exhibit Booth
    • Includes: 2 sponsor rep registrations, table, 2 chairs, power, hotel wi-fi, and conference meals
    • One additional booth representative can be added by 1/31/24 deadline (subject to approval by WSIPC) and will incur a fee of $100
  • WASWUG App and Desktop Attendee Hub Virtual Exhibit Area
    • Sponsor opportunity to upload content onto WASWUG virtual platform including video and marketing collateral (information must be uploaded by deadline provided)
  • Inclusion in a shared ‘Meet the Sponsors’ video - Video shared at WASWUG breakfast/lunch on video screens (Sponsor must provide 30-second pre-recorded video by deadline)
  • 1x sponsor push notification on WASWUG App & Attendee Hub promoting breakout session
  • 1x sponsor exclusive email blast to all attendees featuring breakout session information
  • 1x tagged social media post promoting sponsor
  • Sponsor General Session slide during General Session walk-in/walk-out
  • Full-page sponsor ad in printed conference guide (sponsor provides ad content)
  • Custom sponsor conference banner with logo and exhibit booth location (WSIPC produces)
  • 1x shared sponsor/exhibitor "thank you" email sent to all registered attendees
  • Inclusion in on-site attendee game (all exhibitors are invited to participate)
  • Opportunity for sponsor to provide a prize to give away during General Session (minimum $50 value)

SOLD!

  • Exclusive sponsor of WASWUG Refreshments Breaks
  • Custom ‘cookie’ bags with sponsor logo at one refreshment break (Monday, 3/11)
  • Two (2) WASWUG 60-min breakout session in conference schedule
  • Sponsor pre-recorded on-demand breakout session/demo video upload to virtual platform content (Sponsor to provide pre-recorded video by deadline)
  • WASWUG Exhibit Booth
    • Includes: 2 sponsor rep registrations, table, 2 chairs, power, hotel wi-fi, and conference meals
    • One additional booth representative can be added by 1/31/24 deadline (subject to approval by WSIPC) and will incur a fee of $100
  • WASWUG App and Desktop Attendee Hub Virtual Exhibit Area
    • Sponsor opportunity to upload content onto WASWUG virtual platform including video and marketing collateral (information must be uploaded by deadline provided)
  • Inclusion in a shared ‘Meet the Sponsors’ video - Video shared at WASWUG Breakfast/Lunch on video screens
    • Sponsor must provide 30-second pre-recorded video by deadline
  • 1x Sponsor push notification on WASWUG App & Attendee Hub promoting breakout session
  • 1x Sponsor shared email blast to all attendees featuring breakout session information
  • 1x tagged social media post promoting sponsor
  • Sponsor General Session slide during General Session walk-in/walk-out
  • Full-page sponsor ad in printed conference guide (sponsor provides ad content)
  • Custom sponsor conference banner with logo and exhibit booth location (WSIPC produces)
  • 1x shared sponsor/exhibitor "thank you" email sent to all registered attendees
  • Inclusion in on-site attendee game (all exhibitors are invited to participate)
  • Opportunity for sponsor to provide a prize to give away during General Session (minimum $50 value)

SOLD!

  • Exclusive sponsor of WASWUG Sunday Night Dinner Social (Sunday, 3/10 - 5-7pm)
    • Sponsor will provide complimentary drink tickets for 250-300 attendees (coordination and pricing handled by the Hyatt Regency) 
  • Sponsor will receive a custom drink to be available at the event
  • Sponsor will receive custom on-site signage during the event (produced by WSIPC)
  • Emcee acknowledgement during event from main stage
  • 1x WASWUG 60-min breakout session in conference schedule
  • Two eblasts to registered attendees with ticket link to sponsor portal - promotion of sponsor breakout session
  • Sponsor included in all marketing emails promoting the opening event
  • Sponsor pre-recorded on-demand breakout session/demo video upload to virtual platform content (Sponsor to provide pre-recorded video by deadline)
  • WASWUG Exhibit Booth
    • Includes: 2 sponsor rep registrations, table, 2 chairs, power, hotel wi-fi, and conference meals
    • One additional booth representative can be added by 1/31/24 deadline (subject to approval by WSIPC) and will incur a fee of $100
  • WASWUG App and Desktop Attendee Hub Virtual Exhibit Area
    • Sponsor opportunity to upload content onto WASWUG virtual platform including video and marketing collateral (information must be uploaded by deadline provided)
  • Inclusion in a shared ‘Meet the Sponsors’ video - Video shared at WASWUG breakfast/lunch on video screens
    • Sponsor must provide 30-second pre-recorded video by deadline
  • 1x Sponsor push notification on WASWUG App & Attendee Hub promoting sponsor & opening event
  • 1x tagged social media post promoting sponsor
  • Sponsor General Session slide during General Session walk-in/walk-out
  • Half-page sponsor ad in printed conference guide (sponsor provides ad content)
  • Custom sponsor conference pull-up banner with logo and exhibit booth location (WSIPC produces)
  • 1x shared sponsor/exhibitor "thank you" email sent to all registered attendees
  • Inclusion in attendee game (all exhibitors are invited to participate)
  • Opportunity for sponsor to provide a prize to give away during General Session (minimum $50 value)

SOLD!

  • Exclusive sponsor of WASWUG coffee tumbler
    • WSIPC will order custom coffee tumblers including sponsor logo that will be placed at attendees’ place settings at Monday breakfast
  • 1x WASWUG 60-min breakout session in conference schedule
  • Sponsor pre-recorded on-demand breakout session/demo video upload to virtual platform content (Sponsor to provide pre-recorded video by deadline)
  • WASWUG Exhibit Booth
    • Includes: 2 sponsor rep registrations, table, 2 chairs, power, hotel wi-fi, and conference meals
    • One additional booth representative can be added by 1/31/24 deadline (subject to approval by WSIPC) and will incur a fee of $100
  • WASWUG App and Desktop Attendee Hub Virtual Exhibit Area
    • Sponsor opportunity to upload content onto WASWUG virtual platform including video and marketing collateral (information must be uploaded by deadline provided)
  • Inclusion in a shared ‘Meet the Sponsors’ video - Video shared at WASWUG breakfast/lunch on video screens
    • Sponsor must provide 30-second pre-recorded video by deadline
  • 1x sponsor push notification on WASUWG App & Attendee Hub promoting sponsor
  • 1x tagged social media post promoting sponsor
  • Sponsor General Session slide during General Session walk-in/walk-out
  • Half-page sponsor ad in printed conference guide (sponsor provides ad content)
  • Custom sponsor conference banner with logo and exhibit booth location (WSIPC produces)
  • 1x shared sponsor/exhibitor "thank you" email sent to all registered attendees
  • Inclusion in on-site attendee game (all exhibitors are invited to participate)
  • Opportunity for sponsor to provide a prize to give away during General Session (minimum $50 value)

Registration is open now!

  • Exclusive sponsor of WASWUG Keynote
    • Keynote General Session ‘table-drop’ of sponsor marketing item
      • Sponsor to provide item for each attendee (850-1,000x)
  • 1x WASWUG 60-min breakout session in conference schedule
  • Sponsor pre-recorded on-demand breakout session/demo video upload to virtual platform content (Sponsor to provide pre-recorded video by deadline)
  • WASWUG Exhibit Booth
    • Includes: 2 sponsor rep registrations, table, 2 chairs, power, hotel wi-fi, and conference meals
    • One additional booth representative can be added by 1/31/24 deadline (subject to approval by WSIPC) and will incur a fee of $100
  • WASWUG App and Desktop Attendee Hub Virtual Exhibit Area
    • Sponsor opportunity to upload content onto WASWUG virtual platform including video and marketing collateral (information must be uploaded by deadline provided)
  • Inclusion in a shared ‘Meet the Sponsors’ video - Video shared at WASWUG breakfast/lunch on video screens
    • Sponsor must provide 30-second pre-recorded video by deadline
  • 1x Sponsor push notification on WASWUG App & Attendee Hub promoting breakout session
  • Inclusion in 1x shared email blast to all attendees featuring breakout session information
  • 1x tagged social media post promoting sponsor
  • Sponsor General Session slide during General Session walk-in/walk-out
  • Half-page sponsor ad in printed conference guide (sponsor provides ad content)
  • Custom sponsor conference banner with logo and exhibit booth location (WSIPC produces)
  • 1x shared sponsor/exhibitor "thank you" email sent to all registered attendees
  • Inclusion in on-site attendee game (all exhibitors are invited to participate)
  • Opportunity for sponsor to provide a prize to give away during General Session (minimum $50 value)

REGISTRATION IS OPEN NOW!

  • Exclusive sponsor of WASWUG printed conference guide
    • Guide handed out to all conference attendees
    • Sponsor logo included on cover of guide
  • Full-page sponsor ad in printed conference guide (sponsor provides ad content)
  • WASWUG Exhibit Booth
    • Includes: 2 sponsor rep registrations, table, 2 chairs, power, hotel wi-fi, and conference meals
    • One additional booth representative can be added by 1/31/24 deadline (subject to approval by WSIPC) and will incur a fee of $100
  • WASWUG App and Desktop Attendee Hub Virtual Exhibit Area
    • Sponsor opportunity to upload content onto WASWUG virtual platform including video and marketing collateral (information must be uploaded by deadline provided)
  • Sponsor pre-recorded on-demand breakout session/demo video upload to virtual platform content (Sponsor provide pre-recorded video by deadline)
  • Inclusion in a shared ‘Meet the Sponsors’ video - Video shared at WASWUG breakfast/lunch on video screens
    • Sponsor must provide 30-second pre-recorded video by deadline
  • 1x tagged social media post promoting sponsor
  • Sponsor General Session slide during General Session walk-in/walk-out
  • Custom sponsor conference banner with logo and exhibit booth location (WSIPC produces)
  • 1x shared sponsor/exhibitor "thank you" email sent to all registered attendees
  • Inclusion in on-site attendee game (all exhibitors are invited to participate)
  • Opportunity for sponsor to provide a prize to give away during General Session (minimum $50 value)

REGISTRATION IS OPEN NOW!

  • Exclusive sponsor of WASWUG Gives Back
    • Sponsor logo included in WASWUG Gives Back promotion
    • Sponsor logo, description & link included on WASWUG event website
    • ½ page ad in WASWUG printed guide
    • Sponsor provides online donation portal (with all setup) for donations to philanthropy partner
  • WASWUG Exhibit Booth
    • Includes: 2 sponsor rep registrations, table, 2 chairs, power, hotel wi-fi, and conference meals
    • One additional booth representative can be added by 1/31/24 deadline (subject to approval by WSIPC) and will incur a fee of $100
  • WASWUG App and Desktop Attendee Hub Virtual Exhibit Area
    • Sponsor opportunity to upload content onto WASWUG virtual platform including video and marketing collateral (information must be uploaded by deadline provided)
  • Sponsor pre-recorded on-demand breakout session/demo video upload to virtual platform content (Sponsor to provide pre-recorded video by deadline)
  • Inclusion in a shared ‘Meet the Sponsors’ video - Video shared at WASWUG breakfast/lunch on video screens
    • Sponsor must provide 30 minute pre-recorded video by deadline
  • Sponsor included in 1x e-blast to all registered attendees promoting WASWUG Gives Back and donation sponsor
  • 1x tagged social media post promoting conference sponsor
  • 1x push notification to attendees on WASWUG App & Attendee Hub promoting WASWUG Gives Back
  • Sponsor General Session slide during General Session walk-in/walk-out
  • Custom sponsor conference banner (WSIPC produces)
  • 1x shared sponsor/exhibitor "thank you" email sent to all registered attendees
  • Inclusion in on-site attendee game (all exhibitors are invited to participate)
  • Opportunity for prize give away during General Session (minimum $50 value)

SOLD!

  • 1x WASWUG 60-min in-conference schedule breakout session
    • Breakout session topic and content must be submitted and approved by WSIPC
  • Sponsor pre-recorded on-demand breakout session/demo video upload to virtual platform content (Sponsor to provide pre-recorded video by deadline)
  • Contact list provided for all attendees that registered for sponsor breakout session
  • WASWUG Exhibit Booth
    • Includes: 2 sponsor rep registrations, table, 2 chairs, power, hotel wi-fi, and conference meals
    • One additional booth representative can be added by 1/31/24 deadline (subject to approval by WSIPC) and will incur a fee of $100
  • WASWUG App and Desktop Attendee Hub Virtual Exhibit Area
    • Sponsor opportunity to upload content onto WASWUG virtual platform including video and marketing collateral (information must be uploaded by deadline provided)
  • 1x shared email blast to registered attendees promoting sponsor breakout sessions
  • Inclusion on General Session shared ‘Thank You Exhibitors’ slide
  • Inclusion on shared ‘Thank You Exhibitors’ custom pull-up banner
  • Inclusion in on-site attendee game (all exhibitors are invited to participate)
  • Opportunity for prize give away during General Session (minimum $50 value)

REGISTRATION IS OPEN NOW!

  • 1x WASWUG 90-min Pre-Conference Breakout Session (Sunday, March 10, 2024 - 10-11:30am)
    • Free to all registered attendees
    • Breakout session topic and content must be submitted and approved by WSIPC
  • Contact list provided to sponsor for all attendees that registered for sponsor breakout session
  • Inclusion in email blast to registered attendees promoting ‘Pre-Con’ Breakout session
  • 1x push notification to attendees on WASWUG App & Attendee Hub promoting breakout session
  • Sponsor pre-recorded on-demand breakout session/demo video upload to virtual platform content (Sponsor to provide pre-recorded video by deadline)
  • WASWUG Exhibit Booth
    • Includes: 2 sponsor rep registrations, table, 2 chairs, power, hotel wi-fi, and conference meals
    • One additional booth representative can be added by 1/31/24 deadline (subject to approval by WSIPC) and will incur a fee of $100
  • WASWUG App and Desktop Attendee Hub Virtual Exhibit Area
    • Sponsor opportunity to upload content onto WASWUG virtual platform including video and marketing collateral (information must be uploaded by deadline provided)
  • Inclusion on General Session shared ‘Thank You Exhibitors’ slide
  • Inclusion on shared ‘Thank You Exhibitors’ custom pull-up banner
  • Inclusion in on-site attendee game (all exhibitors are invited to participate)
  • Opportunity for prize give away during General Session (minimum $50 value)

REGISTRATION IS OPEN NOW!

  • WASWUG Exhibit Booth
    • Includes: 2 sponsor rep registrations, table, 2 chairs, power, hotel wi-fi, and conference meals
    • One additional booth representative can be added by 1/31/24 deadline (subject to approval by WSIPC) and will incur a fee of $100
  • WASWUG App and Desktop Attendee Hub Virtual Exhibit Area
    • Sponsor opportunity to upload content onto WASWUG virtual platform including video and marketing collateral (information must be uploaded by deadline provided)
  • Logo inclusion on General Session shared ‘Thank You Exhibitors’ slide
  • Logo inclusion on shared ‘Thank You Exhibitors’ custom pull-up banner
  • Inclusion in on-site attendee game (all exhibitors are invited to participate)
  • Opportunity for prize give away during General Session (minimum $50 value)

REGISTRATION IS OPEN NOW!

F is for Floor Plans - B is for Booth Maps

Floor plan - WASWUGFloorPlan2024-v2

E is for Exhibitor Schedule

Sunday, March 10, 2024

  • 10am - 12pm - Exhibitor Move-In
  • 12pm - 2pm - Visit Exhibitors and Welcome Refreshments
  • 4:20pm - 5pm - Visit Exhibitors/Attendee Break
  • 5pm - 6:45pm - Welcome General Session & Dinner (exhibitors are invited to attend) 


Monday, March 11, 2024

  • 7:30am - 9am - Breakfast and General Session (exhibitors are invited to attend)
  • 9am - 9:30am - Visit Exhibitors/Attendee Break
  • 10:30am - 11am - Refreshment Break - Visit Exhibitors
  • 12:15pm - 2pm - Lunch General Session with Keynote (exhibitors are invited to attend) 
  • 2pm - 2:20pm -  Dessert with Exhibitors 'C is for Cookies' 


Tuesday, March 12, 2024

  • 7:30am - 9am - Breakfast and General Session with Prizes (exhibitors are invited to attend)
  • 9am - 9:30am - Visit Exhibitors/Attendee Break
  • 10:50am - 12pm - Exhibitor Load Out

R is for Resources

I appreciate all the effort and work that goes into promoting the sponsors of the different sponsorship levels. There is major value in how we choose to participate and sponsor. We attend a lot of different user groups, and WASWUG is by far one of the best to participate in. THANK YOU!

Kayla Trettel – VANCO Event Manager

WELL DONE!!! Truly, this is the best conference I attend each year -- the planning is meticulous, and the fun vibe is unmatched. Hats off to you and your ENTIRE team!

Valerie - ParentSquare